The Office of Alcoholism and Substance Abuse Services (OASAS), in collaboration with the New York State Department of Motor Vehicles (DMV), is pleased to announce the implementation of the Impaired Driver System (IDS). IDS is a web-based tracking and reporting application that significantly improves the quality of information and efficiency of transfer of information related to impaired driving offenders in New York State (NYS). The IDS facilitates information sharing and automates processes that were previously handled manually via DMV’s DS-449, MV-2025 and MV-2026 paper forms. DDP Directors and clinical providers have immediate electronic access to clients’ records regarding DDP enrollment and clinical screening, assessment and treatment. In addition, the system also allows electronic access to a client's Abstract of Driving Record in real time. The IDS system has been developed with grant funding from the New York State Governor’s Traffic Safety Committee (GTSC) through the National Highway Traffic Safety Administration (NHTSA).
Full implementation of IDS began in Spring 2012 with a regional rollout throughout the state. Once registered for the system, all IDS users are required to electronically report pertinent details of their work. DDP Directors are required to document drops, completions, transfers and assessment referrals. Providers of clinical services to impaired driving clients are required to document the start date, completion date and completion status for each impaired driving screening, assessment and treatment service that is provided. Information regarding a motorist’s status that is reported in the IDS is electronically transferred to DMV where it is posted to the motorist’s internal license file for view by DMV staff authorized to process the motorist’s application for relicensing.
IDS use requires a computer with internet access and a valid business email address. All IDS users are required to submit an OASAS External Access Request Form (IRM-15) in order to register for access to the system. Upon approval for registration, login credentials and access are assigned according to the user’s role in the system. Each user must obtain an account for their individual use only and are bound by OASAS’ security policies regarding account use and protection. All IDS inquiries and user activity is tracked and monitored for security and auditing purposes. IDS data and user activity reports are regularly reviewed by OASAS staff to monitor use of the system and evaluate outcomes. Once registered, IDS users should anticipate future correspondence from OASAS via email and forward any changes to an email address to the Impaired Driver Services mailbox: ImpairedDriver@oasas.ny.gov. DDP providers should continue to contact DMV Driver Training Programs with any program/instructor updates. OASAS encourages regular visits to the OASAS Impaired Driver Services web pages for important information and updates.
Before accessing a motorist's record in IDS, you must obtain a signed IDS consent form from each impaired driving client and maintain the original form on file. Links to the IDS consent form are also provided within the IDS application. The IDS consent form lists the specific elements that are viewable in IDS and explains the purpose for sharing these details with parties listed on the consent. Confidentiality and accountability are further assured within IDS by a required online attestation wherein each user must electronically certify receipt of the motorist's consent.
The following are some of the functions enabled by IDS:
- Submit information to DMV electronically rather than via U.S. mail;
- View an impaired driving client’s prior history of clinical assessment and treatment associated with impaired driving violations;
- View an impaired driving client’s prior history of participation in the Drinking Driver Program (DDP) and associated referrals to assessment;
- Access an impaired driving client’s most current Abstract of Driving Record;
- Generate reports to assist with client records management and other information sharing needs.
We look forward to working with you as we standardize our protocols and streamline our information systems to improve education and treatment of impaired driving offenders in New York State and provide more timely information to all stakeholders. We are convinced that our efforts will reduce the incidence of impaired driving and improve the safety of our roadways.
Please view our IDS FAQs page for answers to many of your questions.