OASAS Certification Application Process
If you have any questions regarding the use or accessibility of any of the documents on this page, please contact the Bureau of Certification and Systems Management through the Certification mailbox.
Residential Redesign Conversion
Residential treatment providers are encouraged to apply for certification under Part 820 – Residential Services. Programs will transition from the current Part 819 – Chemical Dependence Residential Services and/or Part 816.9 Medically Monitored and Withdrawal and Stabilization certification to Part 820 – Residential Services certification that will include Elements (Stabilization, Rehabilitation and/or Reintegration) that the program has been approved to provide. A program may apply for any combination of Elements and must complete the Residential Redesign Conversion Application , including the specific proposals for each Element of care that is proposed. There are general program narrative requirements and specific proposal requirements for each Element.Residential redesign is intended to increase flexibility for programs to provide needed services within residential settings based on the needs of each resident. LOCADTR 3.0, a web-based tool that is used by substance abuse treatment providers, Medicaid Managed Care plans, and other referral sources to determine the most appropriate level of care for a client with a substance use disorder, can be used to assist in the identification of the Element of care most appropriate to the needs of the individual prospective resident. Residents should enter treatment at the Element that most meets their needs and may move through the Elements as their individual needs require. The Elements are not linear, and not all residents will need to move from one Element to another or require all Elements. Movement between Elements is based on the clinical needs of the resident and not time in treatment.
Integrated Outpatient Services
On January 1, 2015, New York witnessed the culmination of a 4-year effort to further the integration of physical and behavioral health services in clinic settings across state. The new authorization establishes the licensure category “Integrated Outpatient Services” and appears identically within regulation for OMH-licensed providers (14 NYCRR Part 598), OASAS-licensed providers (14 NYCRR Part 825), and DOH-licensed providers (10 NYCRR Part 404).
Over the past 4 years, OMH, OASAS, and DOH have uniquely partnered in the development, implementation and oversight of the “Integrated Licensure Project”. This collaboration resulted in the development of clinical and physical plant standards, staffing requirements, and a single application and review process – all with the goal to reduce the administrative burden on providers and to improve the quality of care provided to consumers with multiple needs by improving the overall coordination and accessibility of care.
Participating facilities in the Project have been overseen by a single State (“host”) agency, which monitors for compliance with standards at the single site. Therefore, though an agency may have multiple licenses, they are only subject to one survey. Further, the Project has promoted the use of an “integrated” physical and behavioral health record for recipients.
The now-established Integrated Outpatient Services regulations further the core principles of the Project: (1) allowing a provider to deliver the desired range of cross-agency clinic services at a single site under a single license; (2) requires the provider to possess licenses within their network from at least 2 of the 3 participating State agencies; (3) allows the site’s current license to serve as the “host”; and (4) facilitates the expansion of “add-on” services through request to the State agency currently possessing primary oversight responsibility for such services.
New York State is excited about the opportunities Integrated Outpatient Services will bring for care coordination to individuals receiving services in our clinics, as well as the expansion of mental health services to DOH and OASAS clinics.
Certification General Information
An existing or prospective provider of substance use disorder services is required to obtain the prior approval of the Commissioner of the New York State Office of Alcoholism and Substance Abuse Services (OASAS) before establishing, incorporating and/or constructing a facility or offering a service.
Prospective applicants must complete the OASAS Certification Application (application) to request prior OASAS approval for specific actions related to: (1) the certification of new chemical dependence treatment services or (2) changes in the circumstances under which currently certified chemical dependence treatment services are provided. The application is fillable and can be saved to your computer for completion.
The type of action(s) being pursued by the applicant determines the components of the application that need to be completed. Figure 1 identifies the action category, the specific action, and the corresponding components of the application that will need to be completed. Each component requires one or more attachments that must also be submitted with the application. Incomplete applications will be returned to the applicant.
Article 28 Providers
Article 28 providers requesting approval to add or make changes to DOH and OASAS certified services will only need to complete and submit the DOH application to DOH and include the DOH Schedule 20B. A copy of the DOH application and Schedule 20B must also be submitted to OASAS. The DOH Schedule 20B can be found on the DOH website at: https://www.health.ny.gov/facilities/cons/more_information/schedules.htm. Questions regarding the DOH Schedule 20B can be submitted to OASAS via the Certification mailbox.
These options are described in the Application Instructions and summarized in the Quick Reference Guide to the OASAS Chemical Dependence Certification Application .
It is the applicant’s responsibility to review all applicable Operating Regulations to ensure the proposed action(s) is in accord with regulatory standards.
The first step in the application process is for prospective applicants (i.e., proposed new or existing providers of chemical dependence services) to contact the Local Governmental Unit (LGU) and the OASAS Field Office (FO) in the jurisdiction where services are to be offered to arrange for a discussion of the conceptual basis for the application and its relationship to the service needs expressed in the LGU’s Local Services Plan (if applicable). These discussions are required and prospective applicants must complete the Certification Proposal – Prior Consult Form - Attachment #1A (including all required signatures) and include it with the application submission. At the conclusion of these discussions, the FO and LGU will render a recommendation on the applicant’s proposal.
If the applicant receives the recommendation from the FO and LGU to move forward with submission of the application, the applicant must submit one signed original application and one signed copy to the NYS OASAS, Bureau of Certification and Systems Management, 1450 Western Avenue, Albany, NY, 12203-3526. In addition, one signed copy of the application must be sent to the OASAS FO and one signed copy to the appropriate LGU.
Upon receipt of the application, Bureau of Certification and Systems Management staff will conduct a Threshold Review. This cursory review will determine if all of the necessary components/attachments have been included with the application submission. Incomplete applications will be returned to the applicant without further review; once the application is complete, the applicant may resubmit.
Prevention providers seeking to make changes to their current certified services must complete and submit a Changes to Prevention Sites (PPD-14) form to the Bureau of Certification and Systems Management.
Applicants seeking approval for prevention counseling services should contact the Bureau of Certification and Systems Management for appropriate application forms and instructions.
The Bureau of Certification and Systems Management can be reached by telephone at (518) 485-2250 or by e-mail at Certification@oasas.ny.gov.
Forms and Resources
Forms and Resources are available to assist applicants in the Certification Application process.